The Scenario
A company processes 500 invoices per month manually. Each invoice takes 15 minutes to process. The finance manager wants to automate using an invoice processing tool that costs R8,000/month. Is it worth it?
The Brief
Produce a 3-year cost-benefit analysis covering all tangible and intangible costs and benefits. Show the break-even point.
Deliverables
- A cost table: Year 1-3 costs including software, implementation, training, and ongoing support
- A benefit table: Year 1-3 benefits including time savings (monetised), error reduction, and faster processing
- A break-even analysis showing when cumulative benefits exceed cumulative costs
- Intangible benefits and costs that cannot be easily quantified but should be considered
Submission Guidance
Time savings must be monetised. 15 min × 500 invoices = 125 hours/month. At R200/hour loaded cost, that is R25,000/month in labour. But automation will not eliminate 100% — assume 70% reduction.
Submit Your Work
Your submission is graded against the rubric on the right. If you pass, you get a public Badge URL you can share on LinkedIn. There is no draft save, so work offline first and paste your finished response here.