The Scenario
A Cape Town logistics firm has recently scaled up, but the IT manager suspects they are wasting money on unused Microsoft 365 E3 and Adobe Creative Cloud licenses. Additionally, some staff have installed unauthorized SaaS tools using company credit cards (shadow IT). They need an audit checklist and a remediation plan.
The Brief
Create a comprehensive software license audit protocol, design an optimization proposal showing cost savings in Rands (ZAR), and draft an acceptable use policy.
Deliverables
- A Software Discovery & Reconciliation Checklist explaining how to compare installed software (via Active Directory / endpoint scans) against procurement invoices
- An optimization report outline with a hypothetical scenario showing how reallocating or downgrading 15 unused M365 accounts saves money in ZAR
- A draft Software Acceptable Use Policy to restrict unauthorized software installations and shadow IT SaaS sign-ups
Submission Guidance
Ensure your cost savings calculations reflect realistic local corporate pricing in South African Rands (ZAR) for software licensing.
Submit Your Work
Your submission is graded against the rubric on the right. If you pass, you get a public Badge URL you can share on LinkedIn. There is no draft save, so work offline first and paste your finished response here.